Online e-Service Books in HRMS

Updating Physical Service Books for implementation of Online e-Service Books for all State Government employees has been under active consideration of the State Government in Human Resources Management System (HRMS).
  • Introduction of Workflow chain and Approval of e-Service Book in HRMS 2023.
  • Service Book for Teacher and Non-teaching staff

Online e-Service Books in HRMS

MEMORANDUM 

The Additional Chief Secretary, Government of West Bengal
Memo No. 1880-F(Y)  Date: 25.03.2019

Updating Physical Service Books for implementation of Online e-Service Books in HRMS 

Since the rollout of Human Resources Management System (HRMS) migration from the Physical Service Book (সার্ভিস বই) to the Online e-Service Book for all State Government employees has been under active consideration of the State Government. The implementation of different Sub-Modules of HRMS (Human Resources Management System) has now enabled the introduction of Online e-Service Book.

2. Based on the transactions carried out in the other Sub-Modules of HRMS (Human Resources Management System) that deal  with the respective Service matters, the Online e-Service Book of a Government employee shall be able to automatically update itself and incorporate necessary changes in the Service Records that from part of his/her Service Book.
3. However, the records of Service matters (পরিষেবা বিষয়) till date have to be captured from the existing Physical Service Book and entered and updated through Entry of Legacy Details (উত্তরাধিকারের বিশদ) functionality in the Online e-Service Book in HRMS. For ensuring that correct and uploaded Legacy Details are entered in the Online e-service Book, the Physical Service Book has to be correct and updated. Therefore, the following Action Points for Entry of Legacy Details in Human Resources Management System (HRMS) have assumed importance.

(i) Existing Physical Service Books of all Government employees are required to be updated by the Custodians of Service Books as per Appendix No. 7, Rule 38of WBSR, Part-1.

(ii) The Duplicate Service Book which is usually maintained by a Government employee needs to be updated and authenticated to enable them to be legacy data entry in their Online e-Service Book.

(iii) The Entry of Legacy Details is required to be done by the employees in  their Online e-Service Book through their respective e-SE login in HRMS based on their up-to-date Duplicate Service Book.

(iv) The data so entered by the employees shall remain in Draft Mode Subsequently it will be required to be approved by Custodian of the Service Book in HRMS using his/ her Digital Signature Certificate (DSC).
4. Now, all Custodians of Service Books in the State Government (রাজ্য সরকার) are requested  to undertake a special drive to update the Physical Service Books within 15th. April 2019 and issue the updated Duplicate Service Book (সার্ভিস বই) to the employees for smooth implementation of  Online e-Service Book . Further, even after uploading the Legacy Details the Physical Service Book (সার্ভিস বই) shall be properly preserved with the Custodian till superannuation of the concerned employee.
 
5. After introduction of Online e-Service Book (অনলাইন ই-সার্ভিস বই) various Service related matters can be processed and approved only if the Entry of Legacy Details has been completed and approved in HRMS.

6. The details Guidelines for migration from Physical Service to Online e-Service Book in HRMS shall be issued shortly.

Sd/- H. K. Dwivedi
Additional Chief Secretary
Government of West Bengal
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Introduction of Workflow chain and Approval of e-Service Book in HRMS

No. 1303-F(e-Gov) Date: 21.03.2023
Specifying the Custodian of Service Book in HRMS (Annexure-A)

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